Canned email responses are a lifesaver for bloggers who receive numerous inquiries about collaboration opportunities. I only recently set mine up, and they’ve saved me so much time! I use pretty generalized templates as responses so they can be modified slightly across the board to get more information from brands.
These canned e-mails can be reach-out e-mails for brands as well as response templates. When doing reach out to brands, make sure to personalize the general template! There’s nothing worse than sending canned emails to numerous brands and getting flagged for spam..or being seen as that person who doesn’t even take the time to research the company.
Set Up Canned Email Responses in Gmail
1. Click on the gear icon in the upper right corner and go to “Settings” screen.
2. Click on the Labs tab on top, scroll down and find “Canned Responses” section and click Enable. Scroll down and click Save.
3. Go back to your main mail screen and hit “Compose” to compose a new email. Write an e-mail you’d like to be a canned template. Finish it up and click the down arrow next to the trash can on the bottom bar. Hover over Canned Responses and click on “New Canned Response.” Name your template and click OK.
To use a canned response in an email chance, simply hit reply, click on the arrow on the bottom, select Canned Responses and Insert the template that’s appropriate to auto-fill the reply email.
Make sure to check out the resources section for some samples of canned e-mail templates!